A monthly operating rhythm
A report you can use before the next month gets away from you.
By the 15th, you have a plain-English report, a current cash forecast, and a meeting centered on the three decisions that matter.
Upstate machine shop · About $14M annual revenue
Sample scorecard, March
Illustrative scorecard. All figures are made up.
Cash on hand$842,000
Weeks of cash left9.4
Revenue for the month$1.21MBudget $1.15M
Gross margin34.6%Budget 33.0%
Three numbers the owner chose
Backlog$3.6M
On-time delivery94%
Receivables over 60 days$118,000
Three decisions for this month
- Raise prices 4% on the two lowest-margin part families from May 1.
- Hold the second CNC machine purchase until the line of credit renews in June.
- Call the two largest customers more than 60 days late this week.
The monthly report
Eight to ten pages. No decorative dashboard.
- One-page scorecard with cash, weeks of cash, revenue, gross margin, and three owner-chosen numbers
- 13-week cash forecast, updated every week
- Profit and loss against budget and last year, with an explanation for every move over 10%
- Gross margin by product line, job, or location, plus receivables priorities and a loan covenant check
- “Three decisions for this month” on the final page
The review meeting
Seventy-five minutes, on the same day each month.
Meet in person or by video with the owner and whoever runs operations. The meeting stays focused on what changed, what cash is doing, and who owns the next decisions.
- 10 minutesWhat changed since last month.
- 25 minutesCash and the 13-week forecast.
- 30 minutesThe three decisions for this month.
- 10 minutesWho does what by when.
Within one business day:
You receive a written recap and action list, so the decisions leave the meeting with an owner and a deadline.
A useful first conversation
Bring the question that is keeping you up at night.
Thirty minutes with Teodora, by phone or video. If it is a fit, you will have a written proposal within three business days.
Book a discovery call